Hi Lovebirds,

Wedding planning is brimming with details, vendors, and decisions! And amidst the excitement, a common question arises: Do I need a wedding coordinator or a venue coordinator?

We're here to clear the confusion and help you understand the distinct roles of these wedding professionals.

Your Wedding Coordinator: Your right-hand MOH

Your wedding coordinator is your personal champion throughout the entire wedding day.

Here's what we do:

• Wedding timeline: We create a detailed wedding timeline, which includes all the supplier's information, who is arriving, when they should arrive, and how things should be set up. This is critical information that all suppliers and your wedding venue need at least 2 weeks before the big day.
• Identify the gaps: With your wedding timeline completed, we can now identify any gaps that you may have left out while planning your wedding day. Remember, your wedding coordinator pieces the planning together, whereas the wedding planner works with you to plan the actual wedding day.

​Read more about what a Wedding Planner does and the wedding planning process.

• Vision whisperer: They'll work closely with you before the day to understand your vision, style, and preferences, and they will make decisions to make sure this vision comes to life on the day.
• Logistics guru: From timelines to seating charts, they'll handle all the nitty-gritty details, ensuring everything runs smoothly on the day.
• On-the-day Coordination: We will be your on-site point person, handling any last-minute hiccups, managing all the suppliers, coordinating with the MC and the venue manager, and ensuring your wedding day is stress-free and flawless.

Our Wedding Guide might be the right fit for you if you are planning your own wedding and need some help.

Your Venue Coordinator: The Venue's Right Hand

A venue coordinator is an expert on the specific venue you've chosen. They're there to ensure everything runs smoothly from the venue's perspective.

Here's their area of expertise:

• Venue knowledge: They're the ultimate resource for any questions you have about the venue itself – capacity limitations, kitchen operations, electricity points, liquor licenses, noise complaints, and on-site policies.
• Logistics liaison: They'll work with your chosen wedding coordinator to ensure everyone is aware of venue rules and logistics.
• On-site management: They'll oversee the venue operations on your wedding day, ensuring everything runs smoothly from a venue-specific standpoint. The lights are on, the bathrooms are clean, the in-house staffing breakdown, etc.

​Read more venue options in Cape Town

Think of it this way: The wedding coordinator represents you, the couple, while the venue coordinator represents the venue itself. While their roles differ, they work together hand in hand to create a seamless wedding day experience.

Still unsure? Book a call and let's chat about your specific needs and help you determine if you need a wedding coordinator, a wedding planner or perhaps even both!

With clarity, fairy dust, and a stress-free wedding planning journey,

The Wedding Fairy Team

P.S. Planning a destination wedding? A wedding planner is your ultimate lifesaver, navigating unfamiliar territories and ensuring your dream wedding unfolds flawlessly, even from afar.

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WANT TO WORK WITH ME IN 2024?

• 2025 Bookings are now open! Ultimate Wedding Package: For couples who want a stress-free and luxurious wedding experience, our Ultimate Wedding Package offers all-inclusive rates and includes everything you need, from planning to execution. No expenses are spared with our Ultimate Wedding Package offering all-inclusive rates for couples who want to click, pay, and arrive.
• Seeking Cape Town for your Destination Wedding? No matter where you may live in the world our Destination Wedding Planning Package is for you.
• ​Wedding Guide for your DIY wedding journey to help you on your way.
• ​On-the-day Coordination for couples who have the planning handled but need assistance to tie everything together.

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The Wedding Fairy Award-winning destination wedding planner and cat-lover. ​​​​​